Inclement Weather (Snow) Day

Making a decision about weather-related school delays or closures is always difficult, because so many different situations have to be considered. We take the decision-making process very seriously. Student and staff safety is always our number one priority.

Our staff begins evaluating road conditions across the district at 3:30 a.m. Here is the process:

• Transportation and operations staff drive our district’s most challenging areas.
• They compare notes with transportation staff from neighboring districts and municipalities to assess conditions outside our local area.
• They review updates weather forecasts to assess whether conditions are improving or deteriorating.
• We also consider:
  • Building conditions: Do the buildings have power, light and heat?
  • Site conditions: Is the parking lot plowed? Can buses get in and turn around? Can parents drop off students?
  • Road conditions: Are the roads continually plowed and is traffic moving?
  • Air temperature: How cold is it? Can children safely walk to school?
• We make the best decision possible given the information we have, with student and staff safety in mind.
• Once all information has been collected, the Superintendent makes the final decision.

Certificated Staff 

As inclement weather and winter approaches, so does the potential for late start schedules and school closures. Here are some things to remember. 

In the event of a late start:  

Arrive as close to your normal start time as possible, as safe as possible, and no later than 30 minutes before the rescheduled student start time. If you are unable to make it to work due to road conditions, let your supervisor know and then take appropriate leave per your contract.

A late start day counts as a “student day."

On late start days in the rest of the district when Meadow Crest Early Learning Center (MCELC) cancels classes for students, MCELC staff still report to work for their normal shift.

In the event of a school closure:  

Do not report to work as this is now a non-student, non-work day. The student days will be “made up” on the designated weather make-up day(s). Any weather-related make-up days are contracted work days. 

KEC-based TOSAs do not report to work when schools are closed.

Work calendars are available on the Human Resources webpage on the district website. If you have questions, please call 425.204.2370.

Classified Staff

As inclement weather and winter approaches, so does the potential for late start schedules and school closures. Here are some things to remember.

In the event of a building/program/District closure due to emergency/inclement weather, buildings will be presumed to be open to employees unless notification is provided that employees should not report to work. 

However, if a decision is made to close buildings, notification will be made via, media announcements, school messenger, website postings.  Even when buildings are declared closed, certain employees have been designated as essential personnel and they were notified of this designation by November 1.  Essential personnel are expected to report even if buildings/district are closed unless notified otherwise by their supervisor. 

Employees should exercise appropriate judgement regarding their ability to report for work.  Employees who do not report to work need to take appropriate leave or make other arrangements with their supervisor such as outlined in the applicable collective bargaining agreement such as working remotely and/or making up the time.

In the event of a late start for most classified employees:

Late start days count as “student days” and therefore are work days for 180 day employees. Classified staff members should refer to their CBAs for guidance on workday expectations on late start days:

• Section 2.2 (Page 10) of the RPTA CBA
• Section 5.5.7.4 (page 20) of the RESP CBA
• Section 2.6 (pages 15-16) of the SEIU CBA

In the event of a late start for Meadow Crest Early Learning Center (MCELC):

On late start days in the rest of the district when MCELC cancels classes for students, MCELC staff still report to work for their normal shift.

Example: The employee is a 3.25-hour Para in the Preschool Program and with a late start, Preschool is cancelled. The employee reports to work as close to their regular shift as possible and works their 3.25 hours.

In the event of a late start for bus drivers:

Bus drivers will report as normal to start their routes, as communicated by the Director of Transportation. See Sections 7.7 and 9.4.4.3 of the AFT CBA for more information.

In the event of a school/district closure:

• Classified employees working less than 260 days do not report to work.  
• 260 day classified employees work their regular number of hours per day or take appropriate leave per their contract. 
• KEC is open and 260-day KEC staff are expected to report to work or take appropriate leave unless otherwise communicated.

Any employee unable to report to work due to inclement weather, but for whom remote work is available and feasible, may work remotely rather than use leave, if such an arrangement is provided by their supervisor and consistent with Superintendent Procedure 5001P and any other applicable CBA provisions.

Work calendars are available on the district website under Human Resources . If you have questions, please call 425.204.2370.

Leadership Team 

As inclement weather and winter approaches, so does the potential for late start schedules and school/District closures. Please be sure you understand the expectations of you and your staff regarding weather/emergency related schedules. Here are some things to remember. 

Buildings will be presumed to be open to employees unless notification is provided that employees should not report to work.  Notification is made via, media announcements, school messenger, website postings.  Certain employees have been designated as essential personnel and they were notified of this designation by November 1.  Essential personnel are expected to report even if buildings/district are closed unless notified otherwise by their supervisor. 

Employees should exercise appropriate judgement regarding their ability to report for work.  Employees who do not report to work need to take appropriate leave or make other arrangements with their supervisor such as outlined in the applicable collective bargaining agreement such as working remotely, making up the time, leave without pay.

You are expected to report to work as close to your regular start time, using appropriate judgement as to your ability to do so safely.  You must be in communication with your supervisor regarding any changes to your schedule. 

Work calendars are available on the Human Resources page on the district website. If you have questions, please call us at extension 4-2370.